Google stores all the app data across its servers. Gmail is no different. Needless to say, Google has multiple backups of user data. However, creating a personal Gmail offline backup still makes a lot of sense. Before you do so, I recommend adding Gmail 2FA for an extra layer of security.
Why should you regularly backup GmailHow to save a local backup of all Gmail emails on your MacDownload an Archive of your Gmail messages as PDF using CloudHQ
Why should you regularly backup Gmail
All the emails sent over several years are stored on Gmail servers. It also includes a trove of important information. Imagine how utterly helpless you would be if you lost all of the data. Here are some of the reasons why you should regularly backup Gmail data-
How to save a local backup of all Gmail emails on your Mac
I keep a reminder once every fifteen days. It reminds me to backup Gmail messages offline. Once done, I delete the previous backup. In other words, the latest Gmail backup is always in handy and accessible offline. Google Takeout is the most efficient way to backup Gmail emails offline on your Mac. Follow the steps below to create an offline Gmail backup. After a while, Google sends an offline download link to your Gmail. Download and store it in a safe place. The backup file is compressed in .zip format. You can use the inbuilt unzip tool on Finder to extract files. Similarly, you can take backup of YouTube, Google Maps, and other services using Google Takeout.
Download an Archive of your Gmail messages as PDF using CloudHQ
CloudHQ offers a strong suite of free email and marketing products. Save and Back My Emails lets you save all Gmail messages to PDF. This method is very useful when you want to search for text within email backups. CloudHQ’s save email as PDF extension is free and often works like a charm. Here’s how to get started. For the sake of convenience, you can choose auto-backup in Google Takeout. You can save each email as a separate PDF or merge conversations into one PDF with the extension. Furthermore, you can sort conversations and also select paper size. This option is very useful for lawyers and advocates gathering data related to a particular case. Take out some time and consider backing up Gmail once every month.How often do you backup Gmail data? Let us know in the comments below. Read More:
How to send expiring emails in Gmail on iPhone and iPadHow to Sync Contacts from Gmail to iPhone or iPadBest backup software for Mac (Free and paid)How to use Gmail offline on Mac and PC
